CILIP Umbrella 2013 Conference, Manchester, 2-3 July.

I was fortunate enough to attend the CILIP Umbrella 2013 conference in Manchester, 2-3 July.
The two day event was attended by 600 delegates and there was a lot for us to take in. The packed programme was divided into four areas of interest

• Future Skills and Future Roles
• Information to Best Support Society
• Beyond Information Matters
• Partnerships for Progress

There was so much on offer that I can only give you a glimpse in the space I have here, but you can view the whole lot on the Umbrella web pages.

Roly Keating, Chief Executive, The British Library gave a keynote on the first day entitled Born digital? The British Library at 40. We were given a history of the organisation and heard how developments at the library had lead to a need to change the organisational structure, with a Chief Digital Officer and Chief Executive at its centre.
Surprisingly, only 1% of the Library’s enormous collection is digitized, and this is the reason why they have partnered with organisations like Google: the British Library could not afford to undertake wide scale digitization on its own.

Enterprising Libraries

Keating announced The Enterprising Libraries programme, a partnership between Arts Council England, the British Library and the Department for Communities and Local Government (DCLG). The aim is to “fund a number of projects in which libraries will use their role as community hubs to spark local economic growth and improve social mobility in communities across the country.”
You can find out more here


#uklibchat: instant ideas and collaboration + access to knowledge
Ka-Ming Pang, Online Support Librarian, St George’s University of London. @agentk23

#uklibchat runs regular discussions on library and information topics using tweets.
For those of you that already follow the discussions, you’ll know this is a useful way of keeping up to date with developments in the profession, as well as a way of contributing your own ideas.

Check out the website for more info http://uklibchat.wordpress.com/

Create the job you want!

Janice LaChance, CEO, Special Libraries Association International gave the keynote speech on the second day of the conference. Without the use of slides or video, Janice thrilled the audience with her tales of working at the White House as part of Bill’s Clinton’s inner circle...she has flown on Air Force One (respect).
The theme of Janice’s speech was reinvention, she explained how she trained and qualified as a lawyer, and is incredibly proud of her degree, but she has never practised because her career took off in other directions.
The lesson Janice urged us to take from her experiences is that we, as library and information professionals, should not let our careers be defined by titles. We were encouraged to look for the jobs we want, in what Janice acknowledged as increasingly difficult times, by thinking about the skills we have and applying them to the needs of organisations.

 ‘If you think of yourself in terms of your degree or job title it will limit your opportunities.’ said Janice. ‘Align your role with the organisation and specifically with the senior executives. Look at the organisation’s needs and weaknesses and look at leaders’ goals. If you adopt this mindset you will become more integral to the success of the organisation, not just your team or department.’

Janice argued that the jobs of the future will not necessarily be in a traditional library setting, she suggested the profession needs to look at how skills can be transferred and used in the wider world. As library and information profession, we need to show potential employers what our skills will bring to a role and how we will contribute to the success of their organisation.
She added that employers also have a responsibility to change the way they recruit, to focus on ability and potential rather than experience.

Janice ended her speech with three pieces of advice

1.  Look for opportunity where you wouldn’t normally look.
2.  Take risks that stretch your abilities.
3.  Believe you can make a difference, not just a living.

Avoiding information overload

Gary Green, Technical Librarian, Surrey County Council Library Service gave a great session on the benefits and drawbacks of automated information feeds. Gary talked us through using a tool like If That Then This (IFTT) www.ifttt.com, which can connect over 60 online & messaging services and automatically feed information/data between channels.

I found this an especially helpful session because having just returned to work after 8 months, there is a lot to catch up with and there are so many channels of information, there is a danger of ‘Information overload’ . However, Gary gave suggestions for managing news feeds and avoiding bombarding people with too much information.
If you want to learn more, check out the link

An inspiring partnership

The session I found the most inspiring was called Is it a bird? Is it a plane? No, it’s a librarian! from Victoria Treadway, Clinical Librarian, Wirral University Teaching Hospital NHS Foundation Trust & Dr Girendra Sadera, Consultant, Critical Care and Anaesthesia, Wirral University Teaching Hospital NHS Foundation Trust.

Victoria showed us how, as a clinical librarian working in a library setting, she developed the role with the help and support of Dr  Sadera, to become a part of the critical care team in a busy hospital.
As  clinical librarian, Vitoria provides information to the critical care staff about patient health. Previously Victoria would have to return to the library to carry our information searches.

However, together she and Dr Sadera planned a 10 month pilot project, where she became part of the critical care team, actually taking part in the health assessment rounds on the ward, and with the use of a portable devise, was able to search for health information there and then.
The information Victoria searches for can determine the treatment of a patient, for example, if information about a drug or particular form of treatment is found, the health care team can make use of it straight away to inform the way they care for an individual on the ward.

It was a truly inspirational presentation because it showed the very real benefits of having an information specialist as part of a wider team.
There was much more to the session than I have space to describe, so please do have a look at the project and find out more.
I am always keen to encourage librarians to gather and use facts and figures to make their case, to prove their worth and this is an excellent example.
http://www.whnt.nhs.uk/hrod/development/library_services/services/clinical_librarian_service.html



Mandy Powell, CILIP Policy Officer, Wales

Engaging science and technology students - report of a study day

Susan Glen, Deputy Subject Librarian at Swansea University, received financial support from the Kathleen Cooks Fund to attend the Universities Science & Technology Librarians Group meeting at the University of Portsmouth on the 4th December. The day focused on engaging students and provided Susan with some great ideas for livening up teaching sessions and developing social media presence. Susan has kindly allowed CILIP Cymru Wales to disseminate her report of the day.

Universities Science & Technology Librarians Group 4th Dec 2012

A meeting for science and technology librarians held at the University of Portsmouth on the topic of engaging students

Linda Humphreys, Bath: Engaging chemistry students: finding data and drawing compounds

Linda had had some problems getting teaching sessions with chemistry students at appropriate times until two teaching fellows were appointed who introduced a key skills module and saw the benefit of library input. She now teaches them plagiarism and referencing, finding chemical and physical data and using Reaxys. She talked about some useful tools she uses for finding chemical and physical data. Although we don’t have a chemistry department is useful to be reminded of them for chemical  engineers and biochemists.(Details at http://www.bath.ac.uk/library/subjects/chem/). Students have problems in deciding which tools to use when they may give different data – she has to teach them ways of deciding the reliability of the source and how to cross-correlate to check results. Students were engaged with the sessions because they were directly related to course work.

She had also introduced voluntary sessions in the second year to teach ChemBioDraw, a software package for drawing chemical structures. This was mainly because students struggled with it but nobody on campus taught it. This led to an interesting discussion about what subject librarians should teach. Others had been asked to teach things like book reviewing and mind mapping which are outside our usual role. Most felt that it is worth teaching things outside our traditional role if we are able to as it helps to make academics take notice of us, although many have colleagues with different views. One librarian will only teach a mind mapping session if students have had a proper literature searching session so uses it as a hook. Lynda.com was mentioned – an online site which has material to teach many different software packages. The discussion also touched on which referencing software people teach. Many teach EndNote but some felt the balance would tip towards free sites like Mendeley and one university had introduced training sessions on different tools to allow their researchers to choose.

Timothy Collinson / Emily White, Portsmouth: “Engaging students using social networking”

Portsmouth had built up good student engagement by encouraging staff to be creative. Emily had been on the loans team and is now a senior library assistant on the enquiry team. She has done a lot to build up their Facebook presence, including using historical shots of the building to build up a timeline. Emily told us that building up a history and telling a story can help to create an emotional connection. It is important to remember that students will probably only go to your Facebook page once and thereafter will just see your posts in their own news feed. Posts with photos receive 2 or 3 times more clicks than those without. They get lots of people viewing their Facebook page apart from those who “follow” it.

The library also has a Thing of the Day blog which mixes quirky material such as bizarre web sites with informational posts,Youtube and Pinterest sites, a Google Plus site and Twitter feed. The Google Plus site is not used well but others are. They try to keep a friendly, conversational style and as a result the number of enquiries they receive via social media have built up as they are seen as approachable. Timothy emphasised that you need to think about listening to what students are saying and consider it as a conversation rather than sending out lots of information.

There was discussion about how much time all this takes. Portsmouth have several people who are interested and it doesn’t usually take a huge amount of time though they don’t monitor it exactly. The enquiry team monitor incoming enquiries as they would for anything else. There is some cross posting but they don’t automatically feed all material to all channels as they feel that different social media sites have different purposes and identity. Management had been dubious initially and they had had to struggle to be allowed time to do things but they can now see the benefit.

Timothy and Emily were very enthusiastic and I picked up some useful ideas and intend to read their paper in Aliss Quarterly at http://eprints.port.ac.uk/1508/ (Exterminating

boredom: synergy and creativity in an academic library). In the discussion a librarian from Southampton mentioned that they have involved students in posting on their facebook page which has been popular.

Adam Edwards, Middlesex: “It’s a library knockout! engagement activity”

Adam talked about ways he tries to engage students in his teaching sessions. He is currently working for a teaching in HE qualification. He tried out a good, simple idea on us – handing out cards with book, journal, trade journal, web page etc which we had to match with a definition and what they are good for – a good ice breaker type activity for literature searching sessions. He also gave us an evaluation form and some photocopies of material which we had to judge using the form – none of them were actually suitable for academic work so it would be a good way to get students thinking about this. He advised putting people in groups of 3 as that is the optimum number to get them discussing properly. This session was a timely reminder that you can use quite simple games / activities as a good learning tool and I would like to work something similar into some of our own literature searching sessions to make them more lively.

Library Tour

We had a tour of Portsmouth University Library. They are clearly dealing with some of the same issues as ourselves – for example, they have tried some 24 hour opening and have had issues with students having pizza delivered as well as cleaning issues, they are moving some staff to make group study rooms for students, as are we and they have constant requests for more plugs. They are intending to dispose of some scientific journals to make room for student study space – around 50% have only been borrowed once in the last ten years so these will probably go. A lot of the issues are probably due to the challenge of trying to make 60s and 70s buildings fit the changing needs of modern students.

I felt that this was a useful day. I picked up some information about chemistry information which will be useful to me and also some ideas about how to liven up teaching sessions and develop our social media presence. As the speakers were all enthusiastic I felt this gave me an injection of enthusiasm to try some things out for myself and it is always useful to hear what other subject librarians are doing as we face many of the same issues. Thanks to the Kathleen Cooks Bequest fund for this opportunity.